Mounding piles of paper on the desk makes it impossible to stay organized. Sometimes knowing when an invoice or important piece of mail was delivered is a mystery. This is because the office likely lacks a few organizational tools to help remedy these situations. While many businesses are attempting to go paperless, many aspects of the business still require a physical copy to start with. The three office tools mentioned here are ideal for reducing paper clutter and improving paperwork organization.
Time and Date Stamping Machines
When it comes to keeping track of when invoices are created, when pieces of mail come in and when vendors send their bills, placing a time and date stamp on them is important. In most scenarios, business owners select red ink for the stamp print. This helps the pertinent information become more visible. It helps organize paperwork by date and helps keep track of records in a better way. It is beneficial to learn more about the types of time and date stamping machines that are available to select the right option for your business’ specific needs.
Sending a bulk amount of mail is something that a majority of businesses do. Rather than hand stamping each envelope or placing a stamp on each envelope, postal calculating machines do have automatic feeding options available. These help sort mail by weight and apply the proper postage based upon the instant reading. What this machine does is frees up time for an office employee to work on other projects. It also eliminates the need of having to sort through outgoing mail into matching weight piles. These piles easily get knocked over and scattered, creating more clutter.
Invoice and Document Scanners
With a majority of businesses wishing to reduce paper clutter in the office, scanning invoices and documents into cloud files is gaining popularity. While these items are still stamped by hand, or machine, once they are scanned, the physical paper can be shredded or filed into file storage boxes. These scanners help to make an office run more efficiently and reduce paper clutter for better overall organization. It opens up space for more productive workstations and office equipment as well.
Using these three tools, along with standard office equipment, your office can become more organized and proficient. This is vital for maintaining productivity, financial organization and managing time sensitive material.