Archive | February 2016

How To Be An Effective A Team Leader

team-leadershipOne of your most important tasks as a manager is leveraging the best possible capacity of your team, so that all members will work well together to provide a superior level of performance.

Key processes of the management team means that you have to clarify the objectives and targets team, ensuring that its members work well together, building the commitment and self-assurance, reinforce the collective approach and skill of the team, eliminating obstacle obstacles from the outside, and create opportunities for members of the team to develop their skills and competencies.

To run these tasks effectively, you need to understand:

  • The significance of the team.
  • The benefits of a team, the team can self-regulating.
  • The factors that contribute to the effectiveness of the team.
  • What needs to be done to achieve a better team cooperation.
  • How to do a review of the performance of the team.
  • How to analyze the performance of the team.

The significance of Team

As defined by the Katzenbach and Smith: a team is a small number of people with skills-skills that complement each other and are committed to an objective, performance targets and the same general approach where they rely on each other each other.

They suggest that some of the characteristics of a team that is as follows:

  • Team-team it was the basic units of performance for most organizations. They bring together skill-skill, experience and insights from some of the people.
  •  A Teamwork goes for the Organization as a whole also a specific team. It represents ‘ a series of values that encourage behaviors, e.g. listen and respond in a cooperative against the viewpoints in Express with others, give the other person the benefit of the doubt, provides support for those who need it and recognize the importance and achievements of others. ‘
  • It was in the shape of the team and driven by the challenges significant performance and demanding.
  • A Team beat individuals who work alone or in groups a great organization, especially when performance requires a variety of skill, judgment and experience.
  • A Team that is flexible and responsive to changes in events and demands. They can adjust her approach to information and new challenges with the speed, accuracy and effectiveness is higher than can be done individually trapped inside the network of connections-great organizational connection.
  • High performance team with a lot of investing the time and effort to explore, form and agree on a destination that belongs to them, either collectively or individually. The team attributed to a feeling of profound commitment to their growth and success.

Richard Walton had commented that in the new organization-based commitment, often there will be team-team than an individual who will be the organizational units that can count on for the performance. However, teamwork, as already said Peter Wickens, ‘ it does not depend on the people who work in the group but all work toward the same goals.’

Nissan’s concept about teamwork, as in the quotation by Wickens, that in expressing in its General Principles and emphasized the need for:

  • Enhance mutual trust and cooperation between the company, its employees and its labor unions.
  • Recognizing that all employees, at any level, have an important role in the success of the company.
  • Actively seeking contributions from all employees in developing these targets further.

Waterman has noted that teamwork was ‘ is a complicated affair; It requires people to cooperate towards a target or values that belong together. That does not mean that they always agree on the best way to get there. When they disagree, they should discuss, even arguing about these differences. ‘

Richard Pascale outlines underlined this point when he writes that successful companies are able to use the conflict to move forward: ‘ we almost always get better when a conflict arises and in the channel, instead of in the press. ‘

The pursuit of teamwork should not lead to a climate of ‘ software ‘ in the organization which never happens something new or challenging. To become ‘ one big happy family ‘ was very good, but it could be disastrous if it fosters a sense of complacency and a feeling glad that the spirit of family, it was more in the first, whatever happens in the outside world.
The Team can Self-regulating

Tom Peters strongly encourage the utilization of a team can self-regulating. He called it ‘ a small in a large ‘ principle and stated that if the organization built around this team then the result will be ‘ increase the focus, orientation, innovation and commitment of the individual. ‘

A team could organize itself that has the following characteristics:

  • The team may be quite large – 12 to 15 people or even more, depending on the type of work involved, with a team leader.
  • The team leader was responsible for the achievement of a schedule, quality, cost and development of the target people, also responsible for the ‘ management ‘ for their group, in other words associated with more senior management and supporting staff as well as external contacts and work with group-group to another.
  • However, the role of team leader was primarily to act as a coordinator and facilitator; they expect to be more supportive and participated than directive.
  • The team is highly autonomous, responsible to a certain level to plan and schedule work, solve problems, develop their own performance indicators, and establish and monitor the performance and quality standards of the team.
  • Specifications-specification work was minimized, a member of the team operates flexibly inside a group, the tasks it in rotation among them and their multi talents.
  • The team meets at least once a week as a group.
  • Effectiveness as a member of the team that is the criteria in the performance appraisals.
    Some form of payment from the team, which is associated with the performance of the group, may be provided.
  • A Team in the push to develop new ideas to improve performance – an award for her suggestions were based team.

The Effectiveness Of The Team

An effective team that is probably the where the structure, leadership and operational methods relevant to the needs of the task.

There is a commitment to the task group and the people will be in the group right in a way that ensures that they are related to one another through the needs of the task and task interdependencies.

In an effective team, the goal was clear and its members feel that their job is important, both for their own or organization. According to Douglas McGregor the main features of a team which works fine and creative that is as follows:

  • The climate tends to be informal, comfortable and relaxed.
  • There are many discussions in which everyone participates initially, but it did keep in touch with the tasks of the group.
  • Task or goal of the team was in a well understood and receipt by members. There will be a free discussion of the target at some point to it in the formulated in a way that makes the members of the team could commit themselves to it.
  • Members of the team of mutual listening to each other. Any idea’s on listening. People seemed not afraid to deem foolish because it reveals a creative thinking even if it seems very extreme.
    There will be disagreements. Dissent was not on tap or in the cover by the premature action of the team. The reasons to observe carefully, and the team are looking for ways to complete her than to dominate those who disagree.
  • The decision generally accomplished through consensus where it is clear that all of the people that are in general agreement and are prepared to stick with it. A formal vote was minimal; the team did not receive a simple majority as an appropriate basis for action.
  • The criticism that often, frankly and relatively comfortable. There is little evidence of personal attacks, either openly or concealed.
  • People are free to express their feelings also their ideas about the problem and about the operations of the group.
  • While the action taken, the assignment of clear it made and the receipt.
  • The leadership team is not dominating, the team also not to bow down to him. There is little evidence of a struggle for power when the team operates. The issues it is not about who controls, but rather how the task was completed.

Things to Do in order to achieve a good Team Cooperation

  1. Establish the urgency and direction.
  2. Select members according to skill and potential expert skill in cooperating with other people, but still able to work alone when in need.
  3. Give special attention to first meetings and actions
  4. Assign tasks and performance-oriented targets, including targets overlap or connect to connect to the people who need to work together. This will take shape in the form of targets to achieve our project to solve through joint actions.
  5. To assess the performance of the people not only according to the results they hope to achieve, but also according to the rate at which they are a member of the team is good. Acknowledge and appreciate the people that have worked well in the team (use bonus scheme-the scheme team if appropriate) and remember that being part of a team that has a high performance itself can be a reward.
  6. Encourage people to build the network, the result was achieved in the organization, also in the outside world, on the basis of whom you know well what you know.
  7. Organize team projects between departments with a directive  to work.
  8. Describe and think of the Organization as a system of interrelated team who are United in a common purpose. Do not emphasize the hierarchy. Eliminate departmental boundaries if it’s blocked, but do not be scared if there are disagreements – remember the value of constructive conflict.
  9. Organize meetings, special meetings ‘off-the-job’ for the team team workers so that they can come together and explore the issue of issues without the pressure of their daily work.
  10. Use a training program to strengthen the relationship. This can often provide much more useful results than a course rather than raise the skills or knowledge that pretends to have a purpose. Use skill-skill development team and an interactive training as other complementary approaches. But do not rely on it to give any effect except to convey the message in line with the culture and values ​​of the organization.

Performance Review Team

Meeting the performance review team to analyze and estimate the input and control information about their shared achievements against targets, and planning the work. The agenda for the meeting as it could be is as follows:

1. Public Input – review about:

The development team as a whole.
Common problems facing the team that caused difficulty or recent developments.
Help and common obstacles to the operations team.

2. Review the work:

How well the team works (a checklist to analyze the performance of the team given below).
Review about the individual contributions made by each Member of the team.
Discuss each issue in the face of the new members of the team.

3. Problem solving group:

Analyze the cause-the cause for each problem.
Agreed on the steps that need to be taken to resolve or avoid it in order not to repeat itself.

4. Update targets and planning work:

Review about needs, new opportunities or threats.
Amendments and updates the targets and planning work.

Checklist for analyzing the performance of the Team

  • How well we’ve been working together?
  • Does everyone contribute?
  • How well the team in the lead?
  • How well we in analyzing a problem?
  • How firmly we?
  • How well we in initiating action?
  • Do we simply concentrate towards the priority issues?
  • Do we waste time for things that are not relevant?
  • The level where people can express his thoughts without feeling oppressed by the other members?
  • Is there any conflict, whether it be in express public and what is it about the issues than personality?

Tips On Being A Good Secretary

the secretaryThe Secretary is identical to a regular job and became an icon of a company. Public relation, as does a Secretary have also charged appearance attractive and professional. The Secretary is a person who believed that his work helped facilitate and simplify the work, leadership in the field of the administration of the Office so that the goals can be achieved. A Secretary must also be able to keep the code of conduct as Secretary and also must maintain confidentiality and trust company. As a Secretary then it should have the skills, knowledge and insight that as a Secretary is required to work hard, work smart and also worked carefully. A Secretary that is the brain of the company. So what is made by the Secretary can affect in the achievement of the objectives of a company.

To become a professional Secretary must have terms as follows:

  • Have skills in the field of administration and its cognate fields
  • Have the experience, knowledge and insight into the broad
  • Must be good at communicating more colleagues or customers
  • Capable of handling any existing problems, mainly related to Office work
  • Has the potential to become of the Secretary
  • Have patience and tenacity in working
  • Disciplined and nimble in working
  • Look good and interesting

Both are interesting and good is one of the terms as a professional Secretary. A good and attractive appearance will give a positive impression and perception of others who met him.

The Notion Of Appearance

According to the expert opinion of the notion of appearance are:

  1. The appearance of the self is the formation of one’s self to be more interesting, especially in terms of physical and also the formation of personality that dazzle, especially for women.
  2. Appearance is the way someone changes himself for the better in the band.
  3. The appearance of a process to transform themselves into more interesting to be seen.
  4. The Ideal appearance i.e. the appearance where pas by people or excess which is not appearance.
  5. Attractive appearance that is a beautiful appearance and appearance is seen to have an attraction for people who looked at it.

From some of the opinions above, it can be concluded that the appearance is the formation of a person both physically and a good personality so that it can cause an attraction for people who looked at it.

Before discussing more about the appearance of a Secretary, there are several factors that affect the appearance of self satisfaction and keeps awake. Some of these factors are :

  1. His carriage was born. The State of the self which is the face, the State is a form of body posture and skin color. To improve the appearance of the self should have to accept the circumstances themselves as they are and love yourself.
  2. Physical and mental health. In order to gain physical and mental health of then eats enough nutrition and get used to exercising regularly.
  3. Personal hygiene is the supporting factors to maintain health while self appearance.
  4. The background of social economy and culture, these factors affect the appearance, especially in terms of taste.

The Appearance Of A Secretary

The first, seen or noticed by others is how our appearance, because appearance determine how our feelings about ourselves. There is the phrase, “when we are sure of our own appearance, then we will feel comfortable” … When you look good you feel good … “. Due to the professional and successful Secretary, appeared in the style of success every day, because you will no longer have the chance of experiencing the “first impression”.

In the world there is often the term Secretary grooming which means the appearance of the self. Grooming or the appearance of one’s appearance is a self that can describe and reflect the personality of a person. The self’s appearance will also give an impression to others. Therefore has a relationship that is grooming very closely with the secretary. If you want to become a good Secretary then you should also have an appearance and a good personality too or in English “well groomed”. The appearance of a good self can reflect the personality of the person which can be seen from the speech and his actions.

The need for grooming or yourself a good appearance of a Secretary working for the Ministry in providing leadership, especially relations or colleagues that will determine success. The Secretary should have the attraction that can make people give a positive impression. For that the Secretary should know the principles that should be known in the band of interest.

The main appearance of a Secretary can be measured from his personality. Therefore, the Secretary should behave in accordance with the norms and ethics of a Secretary.

Things to note the Secretary In The appearance

The appearance of the Secretary to be able to perform the task with their best, and can present themselves in skilled and interesting then need to pay attention to the following things:

How to dress up a way to dress up a Secretary need not be garish and glamorous to make it look attractive. Dress yourself to taste and tailored to time and position where we are. Do not wear make-up or accessories are exaggerated because it will look tacky and will give rise to a negative impression to others and will be considered people who don’t know the manners of dressing up.

Hairdressing

Hairdressing for Secretary not to interfere as he worked, for example, is too long, flowing without bound. Is disrespectful if the Secretary should restructure the hair combing and at work, especially if there are guests in the rooms. in fact the Secretary for haircut must be observed, in addition to hygiene, hair should also observe the model in a longish or crew cut is also not recommended for a Secretary.

How to dress

Look good and interesting is not seen from a nice clothes or they’re expensive, but seen from the suitability of his clothes or how to balance it with how to preen or use accessories. And the main thing to look attractive at the band, i.e. using clothes that clean and tidy. Simple clothes in a neat, clean and polite it will look interesting.

Style or behavior

During a sitting Secretary usually gave, receiving guests or speak with guests should keep not to look tired, lethargic, lacking confidence or give the impression of a lazy. Avoid styles that give the impression of a sensual pose, so also when running should not be looked down or while biting the fingers and blushed in embarrassment. This style is usually performed by a Secretary who are less confident.

The ideal appearance of a Secretary is oriented on the personality of himself from his or her self. Performed with neat, clean and fresh, pretty is not an absolute condition of being a Secretary, but the most important is the Secretary’s inner beauty itself. Wherever it is he Secretary must be able to maintain the company’s image was not involved with the criminal offense or a criminal offense in another.

Characteristics of an ideal Secretary are as follows:

  • Good and responsible
  • Display your company’s image
  • Look interesting
  • Understanding authority and responsibility to good
  • Capable and good at keeping company secrets
  • Mastering Technology
  • Nimble, skilled, meticulous, and smart
  • Understanding the character supervisor
  • Have a good ethics
  • Good at speaking in public
  • Able to maintain physical and mental condition with good

Conclusion

Appearance is the formation of a person both physically and a good personality so that it can cause an attraction for people who looked at it. In the world there is often the term Secretary is grooming which means the appearance of the self. Grooming or the appearance of one’s appearance is a self that can describe someone’s personality and reflects the main appearance of a Secretary can be measured from his personality. Therefore, the Secretary should behave in accordance with the norms and ethics of a Secretary. The appearance of a Secretary should pay attention to a few things from the dress, the hair, the dress and the style or behaviour of a Secretary itself.